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Billing Software for Auto Spare Parts Shops

· 4 min read
LKG for Billing Team
LKG for Billing Team
Product & Customer Success Team, LKG for Billing
Auto spare parts shop icon

An auto spare parts shop juggles thousands of individual part numbers, orders from distributors and manufacturers, and two very different kinds of customers — walk-in vehicle owners and garages buying in bulk. LKG for Billing brings structure to all three without slowing down the counter.

Raising purchase orders to distributors and manufacturers​

Keeping the right parts in stock means staying on top of what you're ordering from multiple distributors and manufacturers, often for dozens of vehicle models and brands at once. Tracking these orders on paper or over phone calls makes it easy to lose track of what's pending, what's arrived, and what's still short.

LKG for Billing's purchase orders let you formally record what you're ordering from each supplier — part numbers, quantities, and agreed prices — so there's a clear paper trail from order to delivery. Once goods arrive, you convert the purchase order into a purchase bill, which updates your stock and keeps your supplier accounts accurate. This structure is especially useful when you're restocking fast-moving parts like filters, brake pads, and belts on a recurring basis, since you can review past purchase orders instead of re-checking your memory for what you usually order.

Purchase order screen for an auto spare parts shop

Part-number-level inventory tracking​

Spare parts inventory is unforgiving — the wrong part number is simply the wrong part, and a shop that can't quickly confirm whether an item is in stock loses the sale to whichever competitor can. With potentially thousands of SKUs across multiple vehicle brands and models, manual stock-taking isn't realistic.

LKG for Billing's inventory and stock tracking gives you live, part-level visibility into your stock, with color-coded badges — green for Available, yellow for Low, red for Critical — so you and your counter staff can see at a glance which parts need reordering. Because stock updates automatically with every sale and purchase entry, you always have an accurate count without a manual physical audit, which matters when a mechanic calls asking if you have a specific part number in stock right now.

Inventory items screen tracking spare parts stock

For shops carrying a large seasonal or new-model catalog, bulk import lets you bring in a full part list — including part numbers, pricing, and opening stock — in one go rather than entering each line manually.

GST billing for retail customers and bulk garage orders​

A single day at an auto spare parts counter might include a vehicle owner buying one headlamp and a garage placing a bulk order for a fleet servicing job — and both need a proper GST invoice, even though the scale and pricing are completely different.

LKG for Billing generates fully GST-compliant invoices for every sale, applying the correct tax rate automatically per part. You can maintain garage and workshop accounts in your customer records, track their running balances as receivables, and bill bulk orders with negotiated rates — while retail counter sales stay just as fast with live product search and stock visibility built in.

Start free, scale as you grow​

You can try LKG for Billing in your shop without spending anything upfront. The offline app includes a Free plan — ₹0, forever, no credit card required — with 10 invoices per month, 10 customers, 20 products, 10 product groups, and unlimited users on the same LAN network, so your counter and back office can share one system. It works fully offline, which is valuable if your shop has unreliable internet.

If you'd rather try the cloud version first, LKG for Billing also offers a free 30-day cloud trial with no credit card needed. As your part catalog and order volume grow, paid offline plans start at ₹4,000/year and cloud plans start at ₹100/month. Compare the details on the pricing page or download the app to get started.

Ready to bring order to your parts inventory and stop guessing what's in stock? Set up your free plan and start billing today.