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Payroll
The Payroll page lets you process monthly payroll for your employees. Calculate salaries based on attendance, allowances, and deductions, then track payment status.
Navigate to Employee Management → Payroll from the sidebar.
Page Controls
| Control | Description |
|---|---|
| Month dropdown | Select the payroll month (e.g., March) |
| Year dropdown | Select the payroll year (e.g., 2026) |
| Search bar | Search by name or code |
| Status filter | Filter by status — All, Draft, Processed, Completed |
| Export | Download payroll data |
| Process All | Process payroll for all employees at once |
| Regenerate | Regenerate payroll calculations |
| Generate Payroll | Generate payroll for the selected month and year |
Summary Cards
Four summary cards are displayed at the top:
| Card | Description |
|---|---|
| Total Records | Total payroll records for the month (e.g., "March 2026") |
| Net Payable | Total net salary amount to be paid across all employees (₹) |
| Draft | Pending processing — count of payroll records in draft status |
| Processed | Ready to pay — count of processed payroll records |
Payroll Table
| Column | Description |
|---|---|
| # | Row sequence number |
| Employee | Employee name and designation |
| Basic | Basic salary amount (₹) |
| Bonus | Bonus amount (₹) |
| Deductions | Total deductions amount (₹) |
| Net Salary | Final salary payable = Basic + Bonus − Deductions (₹) |
| Date | Payroll date |
| Status | Payroll status badge — Draft (yellow) or Paid (green) |
| Actions | Action icons (view, edit, process) |
The Totals row at the bottom shows the sum of Basic, Bonus, Deductions, and Net Salary across all employees.
Payroll Statuses
| Status | Color | Description |
|---|---|---|
| Draft | Yellow | Payroll generated but not yet processed |
| Processed | Blue | Payroll calculated and finalized, ready to pay |
| Paid | Green | Salary disbursed to the employee |
| Completed | Green | Payroll cycle completed |
How to Use
- Navigate to Payroll from the sidebar
- Select the Month and Year from the dropdowns
- Click Generate Payroll to calculate salaries for all employees
- Review the payroll table — check Basic, Bonus, Deductions, and Net Salary
- Use Process All to process all payroll records at once, or process individually via row actions
- Click Export to download the payroll data
- Use Regenerate if attendance or salary data has changed and you need to recalculate
tip
Always verify attendance records before generating payroll. Use the Attendance page to ensure all employee attendance is up to date.
Related Topics
- Salary Config — configure salary components and structures
- Attendance — attendance data used for payroll calculations
- Employees — manage employee records