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:::info 翻訳に関する注意 このドキュメントは現在英語です。日本語訳は近日公開予定です。 :::

Adding an Employee Expense

Submit a new employee expense request for approval. Record expense details including employee, category, amount, and description.

Steps to Add​

  1. Go to Employee Management → Expenses from the sidebar
  2. Click + Add Expense (top right)
  3. Fill in the form (see sections below)
  4. Click Submit Expense

Add Employee Expense Form

New Employee Expense​

The form is organized as a single card with all fields.

Employee & Date​

FieldRequiredDescription
Employee✅Select the employee from the dropdown
Date✅Date of the expense (DD-MM-YYYY) — defaults to today

Category & Amount​

FieldRequiredDescription
Category✅Select the expense category from the dropdown (e.g., Training, Travel, Food, Supplier, Office Supplies)
Amount✅Expense amount (₹)

Description​

FieldRequiredDescription
Description—What was this expense for? (e.g., "Tally ERP certification course", "Sales meeting - local cab expenses")

Receipt​

FieldRequiredDescription
Receipt URL (Optional)—Link to a receipt image or document for verification

Action Buttons​

ButtonAction
Submit ExpenseSubmits the expense request with status set to Pending for approval
CancelDiscards the form and returns to the Expenses list

After Submitting​

  • The expense appears in the Expenses list with Pending status
  • Managers and admins can approve or reject the expense from the list
  • Once approved, the expense is included in the Employee Expenses Report