✏️ Adding a Business Expense
Cette page localisée explique l’objectif de l’écran, les principaux filtres, tableaux, statuts et actions dans LKG for Billing.
Record a new non-employee business expense to track your company's operational costs — purchases, rent, utilities, marketing, and more.
Steps to Add
- Go to Business Expenses from the main menu
- Click + Add Expense (top right)
- Fill in the form (see sections below)
- Click Save Expense
New Business Expense
The form is organized as a single card with all fields laid out together.
Date & Category
| Champ | Obligatoire | Description |
|---|---|---|
| Date | ✅ | Date of the expense — defaults to today (DD-MM-YYYY) |
| Category | ✅ | Select an expense category from the dropdown (see category options below) |
Category Options
| Category | When to Use |
|---|---|
| Stock Purchase | Purchase of inventory or resale goods |
| Raw Materials | Materials used in production |
| Equipment | Machinery, tools, or capital equipment |
| Office Supplies | Stationery and office consumables |
| Utilities | Electricity, water, internet bills |
| Rent | Office, warehouse, or shop rent |
| Marketing | Advertising and promotional expenses |
| Maintenance | Repairs and upkeep costs |
| Communication | Phone, courier, and communication costs |
| Travel | Transportation and travel expenses |
| Salaries | Staff salary payments |
| Other | Any other business expense |
Description
| Champ | Obligatoire | Description |
|---|---|---|
| Description | — | What the expense is for (e.g., "Cloud hosting - March 2026", "AC servicing for office") |
Amount & Tax
| Champ | Obligatoire | Description |
|---|---|---|
| Amount | ✅ | Base expense amount before tax (₹) |
| Tax Amount | — | Tax paid on this expense (₹) — defaults to 0 |
astuce
The total expense recorded will be Amount + Tax Amount. Enter both values to accurately track your costs and tax input credits.
Vendor & Payment
| Champ | Obligatoire | Description |
|---|---|---|
| Vendor / Supplier | — | Name of the vendor or supplier |
| Payment Method | — | How the payment was made — select from the dropdown (e.g., Cash, Credit Card, UPI, Online, Bank Transfer) |
| Reference / Invoice No | — | Vendor's invoice number or your internal reference for this expense |
Project
| Champ | Obligatoire | Description |
|---|---|---|
| Project | — | Link the expense to a specific project for project-wise cost tracking (optional) |
Action Buttons
| Bouton | Actions |
|---|---|
| Save Expense | Saves the new expense with status set to Pending |
| Cancel | Discards the form and returns to the Business Expenses list |
Sujets connexes
- Business Expenses Overview — view, filter, approve, and export all expenses