:::info Käännöshuomautus Tämä asiakirja on tällä hetkellä englanniksi. Suomenkielinen käännös tulee pian. :::
Inventory Transactions
View all stock movements and maintain a complete audit trail of your inventory changes. Every time stock levels change — through sales, adjustments, or consumption — a transaction is recorded.
Navigate to Inventory → Transactions from the sidebar.
Page Controls
| Control | Description |
|---|---|
| From Date | Start date for the transaction period |
| To Date | End date for the transaction period |
| Search bar | Search by product, type, or other details |
| All Types dropdown | Filter by transaction type (All Types, Sale, Adjustment, Consumption, etc.) |
| Print the transaction list | |
| Export | Download transactions as a file |
Table Columns
| Column | Description |
|---|---|
| Date | Date and time when the transaction occurred |
| Product | Product name involved in the transaction |
| Type | Transaction type badge — Sale (green), Adjustment (yellow), Consumption (blue) |
| Qty Change | Quantity added (+) or removed (−) from stock |
| Unit Cost | Cost per unit at the time of transaction (₹) |
| Total Cost | Total value of the transaction (₹) — Qty Change × Unit Cost |
| Stock After | Resulting stock level after the transaction |
| Transaction ID | Unique identifier for the transaction (e.g., ADJ-2025-001, DIRECT-SALE, INV-003) |
| Reason | Description or reason for the transaction (e.g., "Stock audit adju...", "Sale to ABC Te...", "Office consumo...") |
Transaction Types
| Type | Badge Color | Description |
|---|---|---|
| Sale | Green | Stock reduced due to a customer sale — linked to an invoice |
| Adjustment | Yellow | Manual stock correction — for damaged, lost, or found items |
| Consumption | Blue | Stock used internally for office or business purposes |
Transaction IDs
Transaction IDs indicate the source of the stock movement:
| ID Format | Source |
|---|---|
| ADJ-YYYY-NNN | Manual stock adjustment (e.g., ADJ-2025-001) |
| INV-NNN | Linked to a sales invoice (e.g., INV-003) |
| DIRECT-SALE | Direct sale without a formal invoice |
| BULK-SALE-NNN | Bulk sale transaction (e.g., BULK-SALE-001) |
| OFFICE-USE | Internal office consumption |
Filtering Transactions
Use the controls at the top to narrow down transactions:
- Set the From Date and To Date to define the period
- Use the search bar to find specific products or transaction IDs
- Select a specific type from the All Types dropdown to filter by Sale, Adjustment, or Consumption
- Results update automatically based on your filters
Reading the Transaction List
- Negative Qty Change (e.g., −12, −11, −100) indicates stock was removed (sales, consumption, or downward adjustments)
- Positive Qty Change indicates stock was added (purchases, returns, or upward adjustments)
- The Stock After column shows the running stock balance after each transaction
- The Reason column provides context for why the transaction occurred
info
Transaction history is immutable. Corrections are made with new adjustment transactions, not by editing or deleting existing ones. This ensures complete audit compliance.
Related Topics
- Inventory Dashboard — monitor overall inventory health
- Inventory Items — manage your inventory catalog
- Stock Adjustments — make inventory corrections