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Profit & Loss
The Profit & Loss (P&L) statement shows your business income, expenses, and net profit or loss for a selected period. Use it to understand how profitable your business is.
Navigate to Accounting → Reports and click the Profit & Loss card.
Page Controls
| Control | Description |
|---|---|
| From | Start date for the reporting period (DD-MM-YYYY) |
| To | End date for the reporting period (DD-MM-YYYY) |
| Export | Download the Profit & Loss report |
| Generate | Generate the report for the selected date range |
Summary Cards
Four summary cards are displayed at the top after generating the report:
| Card | Description |
|---|---|
| Total Revenue | Total income earned during the period (₹) |
| Total Expenses | Total costs incurred during the period (₹) |
| Net Loss / Net Profit | Revenue minus Expenses — shows Net Loss (red) if expenses exceed revenue, or Net Profit (green) if revenue exceeds expenses (₹) |
| Profit Margin | Profit margin percentage (%) — indicates profitability ratio |
Report Header
The report displays:
- Business name (e.g., "Demo Business")
- Report title — "Profit & Loss Statement"
- Period — "For the period [start date] to [end date]" (e.g., "For the period 01 December 2025 to 30 March 2026")
Revenue Section
The Revenue section lists all income accounts and their amounts:
| Column | Description |
|---|---|
| Account | Revenue account name (e.g., Sales Revenue) |
| Amount | Total amount earned in that account during the period (₹) |
The Total Revenue row shows the sum of all revenue accounts.
Expenses Section
The Expenses section lists all expense accounts and their amounts:
| Column | Description |
|---|---|
| Account | Expense account name (e.g., Purchases, Rent, Software, Utilities) |
| Amount | Total amount spent in that account during the period (₹) |
The Total Expenses row shows the sum of all expense accounts.
How to Use
- Navigate to Reports from the sidebar
- Click the Profit & Loss card
- Set the From and To dates to define the reporting period
- Click Generate to load the report
- Review the summary cards for a quick overview
- Scroll down to see the Revenue and Expenses breakdown by account
- Click Export to download the report
Related Topics
- Trial Balance — verify account balances
- Balance Sheet — assets, liabilities, and equity
- Billwise Profit & Loss — profit per transaction
- Partywise Profit & Loss — profit per customer
- Accounting Overview — all financial reports